I know a great deal of your business success will depend on how effectively you complete projects at your company. I also know that as hard as you work, you never seem to get nearly as much accomplished as you think you should.

You might even say to yourself, the harder I work, the less I seem to get done. There’s a reason for this. You need to have a strategy for completing projects quickly. For this to happen you have to have a strategy around completing projects.

I know that if you had a simple method for getting more done, you would love to learn about it. That’s what this week’s video is about. Today, we’re going to tackle the problem with working harder and nothing getting done.

Transcript

You know, I know a great deal of your business success will depend on how effectively you complete projects at your company. I also know that as hard as you work, you never seem to get as much accomplished as you think you should.

You might even be saying to yourself, the harder I work, the less I seem to get done. You know, there’s a reason for this. You need to have a strategy for completing projects quickly. To get a great result, you need a process, an assistant for getting projects done.

I know that if you had a simple method for getting more done, you would love to learn about it, and that’s what this week’s video is all about. Today we’re gonna tackle the problem of working harder and nothing seems to ever get done.

You see the problem is, you’re likely working on 10, 15 or even 20 projects at once. Now I understand your frustration, I was there myself, I would have tons of projects I was working on and being frustrated that none of them would ever seem to go anywhere. I would work a little bit on one and work a little bit on another and work a little bit on another and more often than not, I would work on none and just think about which one of these 20 projects I really needed to do something about today, and then I would just be overwhelmed and not do anything.

You know, then I learned a secret, there is a secret for getting tons and tons of stuff done and it’s really pretty simple. It’s called doing more with less, or just reduce the number of projects you work on and watch your project completion soar and the speed of your imputation get so fast, you never think it would do it like that.

So here’s what I want you to do.

  1. Number one, I want you to understand the concept of working on a backlog. Now this comes out of the world of process control. When you’re working on something, you’re working on one or two projects at a time, that’s it. Every other one of the projects or things you should be doing, that’s a longterm event, goes into backlog. Now you should only have one or two projects opening at one time, everything else needs to be in backlog. So here’s what you do, you take all those 15, 10, 20 projects that you’re working on today, making a list, and score each project on a scale of one to 10 for importance. One would be not important at all, 10 would be absolutely crucial. So then after you go through and you’ve ranked these, now you choose the one or two projects that have the highest score and you work on them and only them until they’re done.
  2. Now when you focus on one or two projects at a time and you leave the rest in backlog, what’s gonna happen is, you’re gonna be focused, you’re gonna be moving quickly, and you’ll go through your tasks one at a time, really quickly, and before you know it, a project is completely done.
  3. And number three, make sure the projects you’re working on, are completely done before adding anymore from your backlog, to working on. Now after you get your first two projects or one project done, you go back and you re-scan that whole list and make sure you re-score it again, because what you’re gonna find is that the scale of one to 10 is gonna change as time goes on. Some projects will become more important than you thought they were and some projects will become less important. But if you have this rule and you do it for yourself, the next step is, you need to make sure you use this rule for everybody in your company. And for this to happen, you have to inspect and have to have the discipline to make it happen. Now I’ve talked a lot about what we call EIA, expect, inspect, accept. It’s the foundation of being a good delegator. So when you have a rule, you’ve delegated the rule, you’ve made the rule into something, you need to inspect and make sure that rule is followed, otherwise all your people are gonna get nothing done too, they’re gonna be overwhelmed, they’re gonna be looking at this huge list and saying, what should I do next? You know, for the first eight to 10 weeks, this is gonna be a real challenge for you and the reason it’s gonna be a real challenge for you, is that it’s getting you out of your comfort zone. It’s having you do something differently than you normally do. So after eight or 10 weeks, you’re gonna have a habit that’s gonna be formed and then it becomes easy.

Now when you focus down and you focus down and you focus down, things just go faster. So when you have that big list, control it, put it in an order, rank from the most important to the least important and move from there.

You know, this might sound really difficult. And if so, the best thing you can do, is have a short conversation with us and in the meantime, if you’re not ready to talk, get an infographic on the Stage 2 Decision Process. This infographic will help you figure out, what are the projects you should focus on and why?

Remember, if you take my suggestion today, you’ll stop spinning your wheels and getting nowhere and instead, you’ll quickly and easily move projects forward in your company. So why don’t you let me know what you think in the comments below.

Hey this is Josh Patrick, you’re at The Sustainable Business, thanks a lot for stopping by, I hope to see you back here really soon.

Topics: Video, Sustainable Business, project management, dealing with tasks, doing one thing at the time, getting things done, decision process

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